Toronto Brigantine is currently seeking applicants for the position of Programs Coordinator.  Details are below.  Please submit your resume and cover letter to office@torontobrigantine.org by March 1st 2010.

Programs Coordinator

Toronto Brigantine Incorporated (TBI) is a registered charity incorporated in 1962. Our founding tenets were the development of youth leadership, discipline, and citizenship in a maritime environment. We believe that exposure to the challenge of the sea-going lifestyle and the experiential learning that comes with it, greatly benefits young people.

Our original vessel, STV Pathfinder, was commissioned in 1964 and TS Playfair joined the organization in 1973. From the beginning, ‘building character through adventure’ has been the primary objective of TBI.

Since 1962, over 20 thousand of young people have participated in our programs. By working together, sailing, and managing our square-rigged ships, youth have learned important lessons about life and life skills. More importantly, they’ve discovered themselves. They have learned how satisfying and fun it is to contribute.

Our commitment to youth is the provision of life-transforming experience aboard ship and in the Winter Program that fosters and rewards self-confidence, teamwork, responsibility, custodianship, good citizenship and leadership.

TBI has an immediate opening for a Programs Coordinator, a job for a person who can walk on water, frozen or not.

Job Summary

Reporting to the Chief Development Officer (CDO), the Programs Coordinator serves the organization with focus on our strategic objectives and is responsible for the day-to-day program and administrative support of the organization.

Program Responsibilities:

The primary responsibility is to recruit, coordinate and follow up with the youth and their parent(s)/guardian(s) participating in the Summer and Winter Programs.

• Respond to program-specific information requests from the general public, volunteers, employees, members and donors in an appropriate and timely manner
• Respond to inquiries and forward messages as appropriate
• Research and solicit new program participants recruitment opportunities
• Liaise with the community (schools, agencies’ service providers, business, donors etc.)
• Orient and register program participants
• Organize program transportation, food and other supports
• Prepare recruitment analysis and reports

Administrative Responsibilities:

Take a lead role in managing administration and daily support functions including:

• Front-line contact to all stakeholders
• Administrative duties related to meetings and correspondence
• Logistics for meetings including materials distribution,

• Timely flow of materials that require signature
• Accurate administration of  basic bookkeeping functions (QuickBooks)
• Assistance in the preparation of financial reports that are complete and timely
• Maintenance of current social marketing opportunities i.e. Facebook, Twitter
• Assistance with the development of promotional materials and participation in promotional / fundraising, open house events
• Maintenance of  the filing system to ensure all program related records are readily accessible, up to date and appropriately retained

• Assist in preparation of funding applications and reports
• Maintenance of accurate and up-to-date program and donor files
• Documentation of corporate and individual donations and appreciation/receipt letters

• Support for the maintenance of database
• Maintenance of current media records

Agency Responsibilities:

• Work collaboratively with stakeholders in the implementation of TBI’s strategic objectives
• Monitor objectives and work with the CDO, volunteers and other staff to ensure successful achievement
• Provide regular and timely updates to the CDO including outreach outcomes, marketing, planning and activities evaluation
  • Support the work of CDO
• Undertake other tasks related to the position as required
• Adhere to all policies in effect at TBI at any time

Education, Skills and Attributes

• Post secondary degree or equivalent work experience (secretarial, office administration)
• A minimum of 3 years administration experience
• Excellent proficiency in Office and internet
• Well-organized, reliable, responsible, enthusiastic, diligent and energetic
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Sensitivity to and understanding of issues of concern to youth and their parent(s) or guardian(s)
• Problem solving skills and resourcefulness
• Positive attitude
• Initiative, energy and persistence
• Ability to multi task and respond well to the unexpected
• Ability to maintain confidentiality at all times
• Committed to uphold the organization’s mission, values and standards.

Revised: 13 January, 2009